PENGENALAN

FACULTY OF COMPUTER SCIENCE AND INFORMATION TECHNOLOGY

UNIVERSITI PUTRA MALAYSIA

INDUSTRIAL TRAINING GUIDE

Edition (2018)

Assoc. Prof. Dr. Nor Fazlida Mohd Sani

Assoc. Prof. Dr. Marzanah Binti A. Jabar

Assoc. Prof. Dr. Muhamad Taufik Abdullah

Dr. Nor Asilah Wati Abdul Hamid

Dr. Siti Nurulain Mohd Rum

Dr. Salfarina Abdullah

Dr. Alfian Abdul Halin

Dr. Kweh Yeah Lun

Dr. Iskandar Ishak

Puan Sazlinah Hasan

 

 
 
Table of Contents                                    Page 
 
0  INTRODUCTION .......................................................................................................... 2 
0  INDUSTRIAL TRAINING ............................................................................................ 2 
1  Bachelor of Computer Science (Computer Systems) ....................................... 2 
2  Bachelor of Computer Science (Multimedia)................................................... 2 
3  Bachelor of Computer Science (Computer Network) ...................................... 2 
4         Bachelor of Software Engineering ................................................................... 2 
0  INDUSTRIAL TRAINING OBJECTIVE ..................................................................... 3 
0  INDUSTRIAL TRAINING PROCESS ......................................................................... 4 
1  Initial Preparations ........................................................................................... 4 
2  Final Preparations ............................................................................................. 5 
3  Industrial Training Implementation .................................................................. 5 
0  GENERAL RULES ........................................................................................................ 5 
0  ROLES AND RESPONSIBILITIES ............................................................................. 6 
1          Role Of Student ............................................................................................... 6 
2          Role Of Visiting Lecturer ................................................................................ 7 
3          Role Of Industrial Training And Career Unit ................................................. 8 
4          Role Of Industrial Training Company/Organization ...................................... 8 
0  EVALUATION .............................................................................................................. 7 
1  Evaluation by the Visiting Lecturer ................................................................. 8 
2  Industrial Supervisor Report     ........................................................................ 9 
3  Student Industrial Training Final Report .......................................................... 9 
0  STUDENT’S FINAL REPORT ..................................................................................... 9 
1  Content ............................................................................................................. 9 
2  The Report ...................................................................................................... 10 
0  ALLOWANCE ............................................................................................................. 10 
0  APPENDICES .............................................................................................................. 10 
Appendix 1 ...................................................................................................................................  
VISITING LECTURER RUBRIC .............................................................................................  
Appendix 2 ...................................................................................................................................  
INDUSTRIAL SUPERVISOR RUBRIC                      

1.0 INTRODUCTION

The Faculty of Computer Science and Information Technology was

established on October 1, 1998 with four departments namely the Department

of Computer Science, Department of Multimedia, Department of

Communication Technology and Network, and Department of Sofware

Engineering and Information Systems.

Each department offers the following programmes, respectively:

• Bachelor of Computer Science (Computer Systems)

• Bachelor of Computer Science (Multimedia)

• Bachelor of Computer Science (Computer Network)

• Bachelor of Software Engineering

The Industrial Training and Career Unit was established on July 28, 2009 for

handling the Industrial Training management and operation at the faculty level.

2.0 INDUSTRIAL TRAINING

It is compulsory for students to undergo the Industrial Training course for a

duration of 24 weeks at any suitable organization relevant to the discipline of

Computer Science and/or Information and Communication Technology.

It is also compulsory for students to adhere to the curriculum outlined in the

Industrial Training handbook in order to pass the course. Briefly, the

curriculum, based on the respective specializations, are as follows:

2.1 Bachelor of Computer Science (Computer Systems)

Students from this program must register for the SSK4901 course

(Prerequisites: SSE3001 and SSK3408, or with Department approval)

2.2 Bachelor of Computer Science (Multimedia)

Students from this program must register for the SKM4901 course

(Prerequisite: SKM3300, or with Department approval)

2.3 Bachelor of Computer Science (Computer Network)

Students from this program must register for the SKR4901 course

(Prerequisite: SKR3504, or with Department approval)

2.4 Bachelor of Software Engineering

Students from this program must register for the SSE4901 course

(Prerequisite: SSE4300, and with Department approval.)

3.0 INDUSTRIAL TRAINING OBJECTIVE

The objective of the Industrial Training course is to expose students to real

world working environments of the Information and Communication Technolgy

industry. Students can choose to be placed in private organizations,

governmental departments or statutory bodies, for a total duration of 24-

weeks. During this time, students are given the opportunity (and expected to)

apply all the theory that they have learnt to perform the appropriate tasks

assigned to them by a qualified supervisor.

Industrial Training also intends to familiarize students with the ICT working

environment so that they can:

• Gain real world experience.

• Increase knowledge and practical skills.

• Understand the tasks involved in the field of ICT.

• Develop self-confidence.

• Be exposed to organizational roles related to ICT.

Course Learning Outcome

At the end of this course, students are able to:

1. Critically accomplish tasks at work place. (C5, CTPS)

2. Apply theoretical and practical aspects learnt during Industrial Training (P5)

3. Display commitment, ethics and professionalism. (A4, EM)

4. Display effective verbal and written communication with various

stakeholders. (CS, TS)

4.0 INDUSTRIAL TRAINING PROCESS

The process flow for Industrial Training is given in the following flowchart:

Start

Plan for Placement

Apply for Placement

Receive Result

Agree?

Prepare for Industrial Training

Undergo Industrial Training

Monitoring Visit

Prepare marks/grade

Prepare report

End

Yes

4.1 INITIAL PREPARATIONS

• The Industrial Training briefing should be held not later than the 10

week of the semester.

• Qualified students are required to shortlist three (3)

companies/organizaitons from the Industrial Training Unit’s

database as candidates for their placement.

• Each student must provide his/her resume to the Industrial Training

Unit.

• Each student must provide a certified copy of his/her academic

transciprt to the Industrial Training Unit, showing that required

prerequisite course(s) have already been fulfilled.

Accepted?

4.2 FINAL PREPARATIONS

• Application for industrial training placement (i.e. sending out cover

letters and resumes of all students to companies/organizaitons) will

be handled by the Industrial Training Unit.

• Applications will be done via email where carbon copies are also

sent to the (i) student, and (ii) head of the Industrial Training Unit.

o Once students obtain acceptance into a

company/organization, he/she must immediately inform the

Industrial Training Unit. Upon acceptance, the

company/organization will send the acceptance notification

form to the Industrial Training Unit.

o If there is no reply from the company/organization after 2-

weeks, the student must notify the Industrial Training Unit

where an application will be sent to the next candidate

company/organization. Note that the same action must be

taken until all three companies/organizations have been

exhausted.

o If all three companies/organizations do not respond, the

Industrial Training Unit will then work together with the

student so that a placement is ultimately found.

• The final briefing for Industrial Training should be held not later than

the 15

week of the semester.

• Students must collect the Industrial Training Kit two weeks prior to

the commencement of the Industrial Training.

• Qualified students must register for the Industrial Training course

through UPM’s eSMP (http://esmp.upm.edu.my) once the semester

commences.

• In special cases, a student is allowed to begin their Industrial

Training earlier than scheduled, provided he/she has finished all

final examinations of the previous semester.

4.3 INDUSTRIAL TRAINING IMPLEMENTATION

• Students must submit monthly progress reports via the Industrial

Training System (LI System) at https://lifsktm.upm.edu.my, starting

from the second month until the fifth month of their training.

• Students must submit their logbook, final report and other relevant

documents to the Industrial Training Unit on the Industrial Training

Day (LI Day), whose date will be duly announced.

• Upon receipt of all necessary documentats, the Industrial Training

grades will be keyed into the eSMP by the respective department

coordinator.

5.0 GENERAL RULES

• It is mandatory for every registered student to undergo the full mandatory

training period of 24-weeks.

o In the event of a student taking leave, he/she is required to replace

the number of days equal to the number of days he/she has taken

leave. This also includes medical leaves.

• Students are required to maintain discipline and enthusiasm as well as

refrain from misconduct in order to maintain the good name of the faculty

and most important, university.

o Students will be penalized if they do not comply with university rules

and if they do not complete the training satisfactorily.

• Students are responsible for all expenses including (but not limited to) cost

of living, accommodation and transportation throughout the training period.

6.0 ROLES AND RESPONSIBILITIES

6.1 ROLE OF STUDENT

• Attend all briefing sessions organized by the Industrial Training Unit,

FSKTM, UPM.

• Collect the following items after the final briefing:

i. Certificate of Insurance Coverage (issued by the Division of Student

Affairs - BHEP)

ii. Letter of Indemnity (if required)

iii. Non-disclosure agreement - NDA (if required)

iv. Industrial Training Placement Verification Form - Student Personal

Information

v. Log Book

vi. Industrial Training Handbook (please download from

https://lifsktm.upm.edu.my)

vii. Industrial Training Report for Duty Confirmation Form

viii. Copy of Placement Acceptance Letter/Form by Industry

• Frequently access the LI System for reporting purposes during the training,

as well as for reference regarding the Industrial Training course.

• Ensure all correspondence with the company/organization be made

through the Industrial Training Unit.

• Complete and submit all relevant forms and documents before the training

commences.

• Report for duty at the company/organization based on the appointed date

an time.

• Bring along any relevant documents upon reporting for duty.

• Return via email ([email protected]) the Report for Duty

Confirmation form within one week of reporting for duty.

• Comply with the Universities and University Colleges Act (AUKU)

during the training period.

• Comply with the company/organization rules and regulations.

• Foster good relations and give high commitment to the

company/organization.

• Fill in the Log Book and prepare monthly progress reports.

• Inform the company/organization and/or the Industrial Training Unit in case

of any problems encountered during the training period.

• Must not withdraw from the Industrial Training without prior notice to the

Industrial Training Unit (while providing strong justification).

• Prepare presentation slides for evaluation by visiting lecturer during the

final visit.

• Upon training completion, return the following to the Industrial Training

Unit:

i. Performance Evaluation by Industry Supervisor Form

ii. Organization Evaluation by Student Form

iii. Log Book

iv. Student Industrial Training Final Report

6.2 ROLE OF VISITING LECTURER

• Ensure proper implementation of the Industrial Training procedures by the

student.

• Attempt to establish bilateral relations with the companies/organizations

during the initial and/or final visits.

• Monitor and perform the following evaluations/assesments (in the LI

System at https://lifsktm.upm.edu.my), within the stipulated period:

i. Initial Monitoring – between the second and fourth week the training

period.

ii. Monthly progress monitoring – from the second until fifth month of the

training period.

iii. Final Monitoring – within the twenty-second and twenty-fourth week of

the training period.

• Submit hardcopies of the following completed forms to the respective

department Industrial Training coordinator for approval:

i. Summary

ii. Visiting lecturer’s report

• Submit the students’ Industrial Training Logbooks and Final Reports to the

Industrial Training Unit (@ Administration Office, Block A, FSKTM)

6.3 ROLE OF INDUSTRIAL TRAINING AND CAREER UNIT

• Appoint department level Industrial Training Coordinators.

• Conduct initial briefing to potential visiting lecturers and students, not later

than the 10

week of the semester.

• Ensure suitability and validity of companies/organization in the Industrial

Training company/organization database.

• Ensure all registered student obtains Industrial Training placement.

• Select and appoint visiting lecturers to respective companies/organizations.

• Perform necessary follow up actions with regards to Industrial Training

activities in the case that any of the activities are at the detriment of the

country, university, faculty, department and/or students.

6.4 ROLE OF INDUSTRIAL TRAINING COMPANY/ORGANIZATION

• Provide training relevant to the scope and schedule of Computer

Science/Information and Communication Technology students.

• Provide briefing and information with regards to the rules and regulations of

the company/organization that the students must adhere to.

• Appoint at least one qualified Industrial Training Supervisor for the student.

• Submit reports using the forms provided in the LI System (accessed via

https://lifsktm.upm.edu.my using the username and password provided by

the visiting lecturer during the final visit).

• Inform the Industrial Training Unit if the student is involved in activities

deemed unworthy that can tarnish the company’s/organization’s,

university’s and/or country’s good name and reputation.

7.0 EVALUATION

The performance evaluation for students undergoing Industrial Training must

be in accordance with the following criteria (refer to the evaluation rubrics in

Appendix A1 and A3):

7.1 Evaluation by the Visiting Lecturer (20%)

7.1.1 Visiting Lecturer’s Report (10%)

Evaluation criteria: Student’s communication skills and

progress presentation during the final visit.

7.1.2 Log Book (5%)

Evaluation criteria: Student’s ability to record details with

regards to tasks, activities and deliverables in the Log Book.

7.1.3 Attendance (5%)

Evaluation criteria: Attendance percentage that is reported by

the Industrial Training Supervisor.

The Daily Attendance (can be download from the LI System @

https://lifsktm.upm.edu.my) must be attached on the second

page of the Log Book.

7.2 Industrial Supervisor Report (40%)

Assessment by the Industrial Supervisor will be based on the following

skills: (i) cognitive, (ii) critical thinking, (iii) problem solving, (iv)

psychomotor, (v) affective, (vi) ethics and moralily, (vii) leadership and

communication.

7.3 Student Industrial Training Final Report (40%)

Students’ reports will be assessed by the visiting lecturer based on the

following skills: (i) cognitive, (ii) critical thinking, (iii) problem solving,

and (iv) psychomotor.

8.0 STUDENT’S FINAL REPORT

The report must contain the following items:

8.1 Content

• The Introduction section should include:

I. The objectives of the Industrial Training course; and

II. A brief summary of what has been done and achieved during

the training period.

• Company/Organization background.

I. The company’s/organizaiton’s profile, mission and vision; and

II. The organizational chart, with relevant descriptions.

• Tasks performed/system developed/etc.

I. A detailed explanation of the tasks performed by month or by

stages; and

II. The processes, activities and outcomes for each task.

• Conclusions and recommendations.

I. Describe all lessons learnt, experiences, new knowledge and

skills acquired during the training; and

II. Summarize the Industrial Training program and provide

suggestions for future improvements.

8.2 The Report

• A4 paper size

• Printed and tape binded

• Arial 12pt, 1.5 spacing, justified.

• Contain a minimum of 10,000 words

• All pages must be numbered (center alignment)

• Language: English.

• Must attach the Approval Sheet on the first page of the report.

(Download from the LI System @ https://lifsktm.upm.edu.my).

9.0 ALLOWANCE

Remuneration or allowances for the students are subject to the

company/organization that offers placement for Industrial Training.

• It is worth noting that normally, government or government-linked

organizations do not provide allowances.

10.0 APPENDICES

VISITING LECTURER RUBRIC

RUBRIC FOR ASSESSMENT OF STUDENT’S PERFORMANCE BY VISITING LECTURER - 10%

CRITERIA

VERY POOR

(1)

POOR

(2)

GOOD

(3)

VERY

GOOD

(4)

EXCELLENT

(5)

MARKS

( /5)

Communic

ation

(i)

Communic

ation skills :

oral,

communica

tion skill

Show very

poor

communicati

on skills.

Unable to

make some

associations

of the

content.

Show poor

communica

tion skills.

Able to

make some

association

s of the

content.

Show good

communica

tion skills.

Able to

make some

association

s, and

analysis of

the content.

Able to

integrate

good

reasoning

into the

work and

show good

communic

ation skills.

Able to

make

some

association

s, analysis

of the

content,

and

evaluation

of eventual

results.

Able to

integrate

critical

reasoning into

the work and

show effective

communicatio

n skills.

Able to make

associations,

analysis of the

content, and

evaluation of

eventual

results.

(ii)

Online

monthly

progress

report (A4)

: quantity

and quality

(follows

dateline,

shows

commitmen

t, provide

acceptable

content of

report,

which

MUST AT

LEAST

consists of

summarizat

ion of the

student’s

work/trainin

g each

month)

Unable to

provide proof

of good

communicati

on with no

submission

at all

Able to

provide

proof of

communica

tion by at

least

submitting

detailed

one (1)

month

progress

report

Able to

provide

proof of

acceptable

communica

tion by at

least

submitting

detailed

two (2)

monthly

progress

report

Able to

provide

proof of

good

communic

ation by at

least

submitting

detailed

three (3)

monthly

progress

report

Able to

provide proof

of good

communicatio

n by

submitting

detailed four

(4) monthly

progress

report

Appendix 1

ATTENDANCE RUBRIC – 5%

VERY POOR

(1)

POOR

(2)

GOOD

(3)

VERY

GOOD

(4)

EXCELLENT

(5)

MARKS

( /5)

Reflect

social

accountabili

(i)

Attendan

ce during

Industrial

training

Student

attendance

is below 80%

Student

attendance

is within 80-

89%

Student

attendance

is above

90%

Student

attendance is

above 95%

Student

attendance is

100%

LOG BOOK RUBRIC – 5%

CRITERIA

VERY

POOR (1)

POOR

(2)

GOOD

(3)

VERY

GOOD

(4)

EXCELLENT

(5)

MARKS

(1-5)

Log Book

Log Book:

Shows an

evident of

attendance,

provides

complete log

book record;

expectation

includes

fulfilment of

task,

outcome,

and

supervisor’s

comments

Unable to

demonstr

ate a

sense of

professio

nalism

and work

ethic with

attendanc

e evident

of less

than 80

percent

without

acceptabl

e reason,

and

delivering

outcome

far from

expectatio

Able to

demonstrat

e only slight

professiona

lism and

work ethic

providing

an evident

of at least

80-89

percent

attendance,

and

delivering

outcome

below

expectation

Able to

demonstrate

a sense of

professionali

sm and work

ethic by

providing an

evident of at

least 90-94

percent

attendance,

and

delivering

outcome

near

expectation

Able to

demonstrat

e a strong

sense of

professiona

lism and

work ethic

providing

an evident

of at least

95-99

percent

attendance,

and

delivering

outcome as

expected

Able to

demonstrate a

strong sense

professionalis

m and work

ethic by

providing an

evident of 100

percent

attendance,

and delivering

outcome that

exceeds

expectation

STUDENT REPORT RUBRIC – 40%

CRITERIA

VERY

POOR

(1)

POOR

(2)

GOOD

(3)

VERY

GOOD

(4)

EXCELLENT (5)

MARKS

Report

Evaluati

(i)

Introduction (LI

Objective)

Not clearly

written

Written too

short

Partly Written

Well written

Clearly written

(ii)

Organization

Background

(Company

Profile,

Organizational

Chart with

description)

Not clearly

written

Written too

short

Partly Written

Well written

Clearly written

(iii)

Task

performed

I. explain in

detail the task

performed by

month or by

stages

II. For each

task

performed,

provide the

processes

activities and

outcomes

Not clearly

written

Written too

short

Partly Written

Well written

Clearly written

(iv)

Conclusion

and

Recommendat

ion

I. Describe all

lesson learnt,

experiences,

new

knowledge

and skill

acquired

during

industrial

training

II. Summarize

the industrial

training

program and

include

suggestion for

improvement

Not clearly

written

Written too

short

Partly Written

Well written

Clearly written

(v)

Report Format

(Fully binded,

report

organization)

Not

according

to the

format and

content

Does not meet

the required

format and

content

Partially follow

the required

format and

content

Follow the

required

format and

content

Completely

follow the

required

format and

content

(vi)

Use of

language.

Does not

meet the

academic

writing

standard

There are

many

language

mistakes;

diffculties in

understanding

Most of the

words used are

unclear,

incorrect and

unsuitable which

have an effect

Most of the

words used

are clear,

correct and

suitable except

for few

Uses of words

are clear,

correct and

suitable

represents an

excellent level

the report

on the

effectiveness of

the report

unsuitable

words but

does not

impair the

report

(vii)

Complete :

report content

requirement

(i) Introduction

(LI Objective)

(ii)

Organization

Background

(Company

Profile,

Organizational

Chart with

description)

(iii) Task

performed

(Process,

Activities and

Outcome)

(iv) Conclusion

and

Recommendat

ion (Lesson

learnt,

experience,

new

knowledge

and skill

acquired,

suggestion)

Does not

meet the

requiremen

t set

Too much

important

requirement

are left out

Only few

important

requirement are

left out but is still

not complete

All required

important

requirement

are included,

but some

irrelevant

information are

also included

All required

important

requirement

are included

Commu

nicate

Effectiv

ely

Quality of

report Content

- the content

must be

consistent and

relevant

Content are

inconsistent

and

irrelevant

Uncomprhensi

ble and written

in an informal

nature

Effective

communication

written in

consistent

formal nature

Clear,

organized, and

at a level

appropriate for

intended

readers/audien

Clear,

comprehensibl

e, organized,

succinct and at

a level

appropriate for

intended

readers/audien

INDUSTRIAL SUPERVISOR RUBRIC

RUBRIC FOR ASSESSMENT OF STUDENT’S PERFORMANCE BY INDUSTRIAL SUPERVISOR (40%)

CRITERIA

VERY

POOR

(1)

POOR

(2)

GOOD

(3)

VERY

GOOD

(4)

EXCELLENT

(5)

MARKS

( /5)

A. SKILLS

Scientific

thinking

skill (CTPS

CPS4,

CPS8)

Technical

and

practical

skills

(CPS9)

Student is

able to

propose a

solution for a

given problem

Unable to

propose a

solution within

a given time

Able to

provide

solution

with

guidance

within a

given time

Able to

provide

solution with

minimal

guidance

within a

given time

Able to

provide

solution

independen

tly within a

given time

Able to

provide

solution

independentl

y &

effectively

within a

given time

/ 5

Student is

able to show

problem

solving skill

in performing

a task given

Unable to

solve problem

Problems

are solved

but only

partials of

the

requiremen

ts are met

Problems are

completely

solved

according to

requierement

s but still

have minor

errors that

does not

affect the

outcome

Completely

solved

problems

and meet

all

requiremen

Completely

solved

problems

and meet all

requirements

with value

added

propose

solution

/ 5

Student is

able to apply

any of the

following

computing

skills: analyze,

model, design,

develop, code

and evaluate

computerizatio

n solution

Unable to

apply any of

the stated

skills.

Able to

apply any

(1) of the

stated skills

with limited

capacity.

Able to apply

any (1) of the

stated skills.

Able to

apply any

(2) of the

stated

skills.

Able to apply

more than (2)

of the stated

skills.

/ 5

Appendix 2

B. PROBLEM SOLVING AND COMMUNICATION

Communi

cation

(i)

Responsiveness

(student's ability

to communicate

and interact with

supervisor and

peers in

workplace)

Reluctant

to ask

questions,

becomes

uneasy

when

asked

questions

Asks

some

questions

to aid

understan

ding and

learning,

may

become

uneasy

when

asked

questions

Asks

questions

relevant to

understandin

g and

learning,

demonstrate

s poise when

answering

questions,

but hesitates

before doing

Ask

insighful

questions

to help

understandi

ng and

learning,

demontrate

s poise

when

answering

questions

Ask challenging

questions to

help

understanding

and learning,

demontrates

poise and

confidence

when answering

questions

(ii) Listening

Is easily

distracted

Pays

attention

speaker

Demonstrate

s a listening

attitude

Indicates

signs of

active

listening

Actively listening

with interest

/ 5

C. TEAMWORK

(i)

Effort and

participation

Consisten

tly

inactive in

activities

during the

session

No effort

made to

assign

roles to

group

members

Sometime

participat

e in

activities

during the

session

Student

assigned

roles but

roles not

consistent

adhered

Always

participate in

activities

during the

session

Students

assigned a

role but roles

not clearly

defined

Actively

participate

in activities

during the

session

Student

assigned a

clearly

defined

role; group

members

perform

roles

effectively

Proactively

participate in

activities during

the session

Enthusiatically

participate as a

team member

Commited to the

roles assigned

/ 5

(ii)

Responsibility

Does not

perform

assigned

tasks;

often

misses

meetings

and,

when

present,

does not

have

anything

constructi

ve to say;

relies on

others to

do the

work

Perform

assigned

tasks but

needs

many

reminder;

attend

meetings

regularly

but

generally

does not

say

anything

constructi

ve;

sometime

s expect

others to

do the

work

Perform all

assigned

tasks; attend

meetings

regularly and

usually

participate

effectively,

generally

reliable

Perform all

assigned

tasks

effectively;

attend

meetings

regularly

and usually

participate

effectively,

reliable

Perform all

assigned tasks

effectively;

attend all

meetings and

proactive

participation,

very reliable

/ 5